Conference Bidding Document – itSMF 2nd Annual Conference
Welcome to the itSMF Malaysia Chapter, 2nd Annual Conference!
Date : 22nd October 2009 (Thursday)
ITSM - Implement the Value-added Solutions
We welcome all vendors and sponsors to take part in this prime event. Make the most of this public event to showcase your service abilities, find out the market pulse, and discover ideas to maximize the value of new investments. Partner with us at itSMF Malaysia Chapter, on this 22nd October 2009.
Target no’s of participants : 150- 200 User : vendor ratio = 65:35
Last year : 208
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Sponsorship packages
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Type
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Investment
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Benefits
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Availability
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Gold Sponsor
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RM 15000
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At conference
- A keynote slot at main session
- Conference press release
- Special video showcase
- Main and Largest banners in exhibition hall
- Details of participants in database fully accessible
- Booth with largest size backdrop at Exhibition hall
- Full advertisement at exhibition hall
- 1 double page A4 size brochure insert into conference kit
- 5 visitors (FOC), excluding speaker
Website
- Maximum brand exposure and advertising on itSMF website
- Company Logo in Online Advertisements
- Company Logo on Chapter website for 1 year.
- Company Logo on Direct Mail Invitation (email blast)
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2 package
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Silver
Sponsor
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RM 10000
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At conference
- 1 speaking slot at main session
- Conference press release
- Banners in exhibition hall
- Details of participants in database fully accessible
- Booth with medium size backdrop at Exhibition hall
- Full advertisement at exhibition hall
- 1 double page A4 size brochure insert into conference kit
- 3 visitors (FOC), excluding speaker
Website
- Maximum brand exposure and advertising on itSMF website
- Company Logo in Online Advertisements
- Company Logo on Chapter website for 1 year.
- Company Logo on Direct Mail Invitation (email blast)
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4 packages
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Bronze Sponsor
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RM 5000
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At conference
- Banners in exhibition hall
- Details of participants in database fully accessible
- Booth with backdrop at Exhibition hall
- Advertisement at exhibition hall
- 1 double page A4 size brochure insert into conference kit
- 2 visitors (FOC)
Website
- Brand exposure and advertising on itSMF website
- Company Logo in Online Advertisements
- Company Logo on Chapter website for 1 year.
- Company Logo on Direct Mail Invitation (email blast)
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5 packages
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Other sponsorship packages
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Type 1
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RM 3000
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Conference T-shirt
- Logo on T-shirt
- Conference graphic on back of T-shirt
(Take advantage of one of the most effective way to ensure that your company’s brand is visible to all conference attendees)
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1 package
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Type 2
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RM 3000
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Conference Bag
- Display company logo
- Conference graphic on bag
( Build brand awareness by welcoming conference attendees with your company logo on the conference bag distributed to all conference attendees )
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1 package
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Type 3
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RM 2000
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Pens and notepad
- Display company logo
( Ensure brand awareness by being visible to all conference attendees
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1 package
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*remarks:
- itSMF Malaysia will sub “other sponsorship package” projects to a reliable vendor insisting on quality deliverables only
- cost of design, production is factored into the sponsorship,
- no profit to be generated from this, added value purely for participants
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*for list of available speaking slots, please see schedule
Sponsorship Enquiries:
Your company will be contacted by our Event Organizer upon confirmation of your commitment.
Please confirm your participation and sponsorship level by filling in the information in the confirmation form and send back to: sponsor@itsmf.my , no later than 30 Sept, 2009.
Sponsor selection:
We adhere to first come first serve basis. This Conference Bidding List is sent out simultaneously to all prospective partners, and investors. We hope that you may make known your requirements to us asap so as to achieve your marketing objectives.
Sponsorship commitment :
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Type
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Investment value
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Available units
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Please check here
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Status (taken: Y/N?)
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Gold
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RM 15000
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2
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Silver
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RM 10000
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4
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Bronze
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RM 5000
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5
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Other package
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T- shirt
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RM 3000
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1
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Conference Bag
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RM 3000
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1
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Pen + notepad
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RM 2000
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1
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Feedback :
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Company name and address:
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Contact Name:
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Designation:
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Email contact:
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Tel No (office / hp):
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Fax No:
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Billing / Invoice address (if different from above)
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Attendee price:
Group discount:
Overseas participant :
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RM 250 / person (tentative)
3 persons / company = RM 600 (20% off)
RM 300 / person
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Important:
All sponsorship payment must be received prior to the event and in every case no later than 30th Sept 2009.
Require P.O. ? Yes / No P.O. No: ____________________
Signature with company stamp: _______________________________________
Name : _______________________________________
Designation : __________________________________
Payment Details:
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- All cheques to be payable to ‘Pro-Secretariat – A/c no.1’
- Payment address: The Treasurer, ITSMF Secretariat, C-3A-10, Damansara Intan, No. 1 Jalan SS20/27, 47400, Petaling Jaya, Selangor, Malaysia.
- For Direct Deposit / TT: Acc.Name: ‘Pro-Secretariat –A/c No.1’
Bank: Malayan Banking Berhad Account no: 5-14486-111047 SWIFT code : MBBEMYKL
- Please fax in Confirmation & Payment Details immediately afterDirect Deposit / TT: to fax:
(6)03- 71182063. Payment inquiries - Tel: (6)03- 71182062,
- Please indicate name of organisation and purpose of payment. Please quote reference number.
- Receipts to be issued in name, company add, to be written in the fax slip.
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Appendix: itSMF Malaysia Presenter Ethics & Guidelines (PEG)
The PEG is suggested for all itSMF Malaysia events. Although we do not strictly enforce all guidelines, we highly encourage all speakers to abide by the following guidelines to ensure a successful event:
What is acceptable:
• Introducing yourself and your company,
• Company logo, name, and slogan on introductory and concluding slides only,
• Handouts that cover your presentation should be objective,
• Discussing the advantage and disadvantages of products, services, and vendors in which you
should have NO vested interest,
• Objectively comparing approaches, techniques, and procedures, of which your product is one,
• Demonstrating your product in order to make a general point
What is deemed unacceptable:
• Promoting your company or yourself as a vendor of choice,
• Repeating the logo, name and slogan on all slides, handing out sales brochures and data sheets,
• Failing to identify any vested interest you may have in the subject or products you discuss,
• Advocating an approach for which your company or product is the only candidate,
• Using the presentation to promote sales of your product, using customer references in your presentation
Rationale:
- Many IT professionals attend various events to keep up with the latest information in the industry, therefore would like to see solutions on a neutral basis, and make comparisons of their own,
- Some vendors present in a manner that entice potential clients to their products or services; while that goal may be sound, event quality is decreased when the speaker presents information that may be biased,
- Out of consideration for your audience and the other presenters, please abide by Presenter Ethics & Guidelines,
- Please keep in mind that if attendees sense a thinly veiled sales pitch, they will be less likely to support our events.
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No
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Time
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Agenda
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Speaker
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Content
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1
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8:45a.m. – 9:40a.m.
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Registration of guests
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2
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9:40a.m. – 10:00a.m.
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Opening speech
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Ng Wan Peng
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C.O.O.,MDeC
ITIL and MDEC
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3
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10:00a.m. –
10:30a.m.
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Keynote address (local)
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MDEC / Pikom
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4
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10:30 a.m. –
11:00a.m.
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ITSMF address (international)
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Rob Stroud
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VP, itSMF Int. Treasurer
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5
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11:00a.m. –
11:20a.m.
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Break
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6
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11:20a.m. –
11: 50a.m.
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Vendor – Gold
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7
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11:50a.m. –
12:20p.m.
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Vendor – Gold
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8
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12:20p.m. –
13:20p.m.
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Lunch
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Showcase of solutions / services
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9
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13:20p.m. –
13:50p.m.
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Special international speaker – George Spalding
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Pink Elephant
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Vendor- silver
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10
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13:50p.m. –
14:20p.m.
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Users speak - implementation successes
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Sunway/ SIRIM/ Pentasoft
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User
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11
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14:20p.m. –
14:50p.m.
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Vendor- silver
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12
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14:50p.m. –
15:10p.m.
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Break
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13
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15:10p.m. –
15:40p.m.
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Vendor- silver
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14
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15:40p.m. –
16:10p.m.
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Special presentation- BCM
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BCM Institute/ user
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User
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15
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16:10p.m. –
16:40p.m.
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Vendor – silver
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16
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16:40p.m. –
17:20p.m.
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Panel discussion
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All Vendors & Users
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ITSM best practices – do more with less
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17
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17:20 p.m. –
17:30p.m.
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Q&A, Lucky draw
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18
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17:30p.m. –
17:40p.m.
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Close
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Date: 28 – July 2009
Schedule for itSMF Conference, TENTATIVE
*schedule subject to change; vendor slot selection –please make your requirements known to Conference committee when you decide to sponsor
Maximising Your Pontential
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